Afrirent (Pty) Ltd is looking for a Fleet Coordinator who will provide professional fleet management/control services by coordinating correct vehicle allocations, developing vehicle maintenance schedules and implementing vehicle compliance. The role is also involved in optimising the efficiency of the pool vehicles to ensure that employees are transported safely and reliably and minimising downtime of the vehicles.  The role also provides overall general administrative support to facilitate the efficient management of the daily operations and business requirements of the Department.

Fleet Control 

Allocates and schedules pool vehicles in line with approved policies, processes, protocols and standards.
Monitors and records vehicle utilisation. 
Monitors the implementation of approved policies and procedures and takes action and reports on non-compliance. 
Conducts regular vehicle checks and inspections to ensure that vehicles are properly used and maintained. 
Coordinates all business-related collections and deliveries such as collecting, posting and delivering vehicles, parcels and documentation.  

Maintenance and Repairs 

Schedules regular maintenance and repairs for pool vehicles. 
Coordinates with service providers to ensure the timeous maintenance / repairs of the vehicles to minimise downtime and ensure that sufficient pool vehicles are available. 
Maintain records of maintenance and repair history for each vehicle 
Conducts regular vehicle inspections and checks the roadworthiness of vehicles to ensure that company vehicles are maintained and in good running order at all times.

Pool / Fleet Services Administration 

Implements all administrative and compliance processes when traffic fine infringements are incurred on pool vehicles such as: 
Timeously identifying traffic fines.  
Allocating traffic fines to the relevant employee. 
Finalising traffic fine payments. 
Coordinates the renewal of vehicle licence discs timeously. 
Handles the end-to-end insurance claims processes until claims are resolved / closed.

Office Administration 

Schedules appointments and maintains daily calendar of the Operations Manager.  
Follows up on communication and takes action accordingly. 
Maintains sufficient stationery/office supply levels for the department.  
Coordinates and schedules team meetings. 
Compiles and distributes internal memos, reports, business presentations, agendas, letters and reports as required.