Minimum 

6 years’ experience managing tender processes /corporate sales/marketing support 
2 years’ supervisory experience 
2 years’ project management experience within a tender management environment 
Advanced tender writing experience 

Ideal 

None 

Experience

Key Performance Area 

Strategy Implementation 

Develops an action plan for all tenders 
Designs, implements and continuously reviews an approved internal tender and project process that includes: 
Quality management 
Attention to detail in line with mitigating risks 
Meeting client requirements 
Drafts and maintains bids and tenders policies and procedures 
Conducts research to identify new business opportunities in line with Afrirent’s business strategy 
 
Bids and Tenders Management 

Leads the bid and tender activity at each stage of tender projects by gathering technical information from internal departments to compile and ensure a high-quality bid submission 
Participates in briefing and clarification sessions to further understand tender requirements 
Reviews and submits high quality winning proposal documents which includes: 
Producing, coordinating, and editing the written content 
Pre-qualification documents (focusing on strong fleet management understanding)  
Performance metrics  
Defining a strong ‘opening position’ to present Afrirent favourably 
Capability statements  
Expression of interest documents  
Manages timeous tender / bid submissions by clearly communicating and setting the direction for all internal and external stakeholders 
Coordinates project roles and responsibilities to ensure that the broader team delivers timeous, accurate and high-quality proposals that are customised to meet the needs and expectations of internal and external clients 
Reviews all documents to ensure that final submissions meet tender specifications, approvals, and deadlines 
Attends to and resolves queries that may arise and escalates when needed 
Maintains an accurate database and tracks the statuses of submissions. 
 
Governance, Compliance and Reporting 

Maintains all required standards and compliance in the compilation and submission of bids and tenders.  
Complies with all legislative requirements in respect of tenders and negotiations 
Adheres to all to all Broad-Based Black Economic Empowerment (BBBEE) and employment equity (EE)a standards, contractual requirements and service level agreements (SLA’s) 
Creates and submits tender submission and bid progress feedback reports 
Achieves an average of 80% compliance on both internal and external International Organisation for Standardisation (ISO) audits conducted 
 
Budget Management 

Develops the annual Departmental budget 
Monitors expenditure in line with the approved budget and contracts/service level agreements on an on-going basis 
Ensures strict adherence to the approved budget 
 
People Management 

Manages the unit in line with company policies 
Fosters a suitable and supportive environment conducive to staff development and the achievement of Departmental objectives 
Implements staff development and training to achieve the unit and organisational objectives 
Implements performance management and monitors the performance of subordinate staff 
Participates in the recruitment and selection of subordinate staff