Afrirent Holdings (Pty) Ltd is looking for an Accounts Payable Clerk / Creditors Clerk who will execute the accurate, complete and timeous processing of supplier invoices and payments in accordance with approved policies, procedures and delegated authorities. The role is responsible for maintaining accurate supplier accounts, performing reconciliations, ensuring VAT compliance and supporting month-end processes.

Invoice Processing and Verification

• Receives, reviews and captures supplier invoices accurately and timeously
• Performs 2-way and 3-way matching (invoice, purchase order (PO), goods received note (GRN) where applicable)
• Verifies the accuracy, completeness, authorisation and VAT compliance of invoices
• Allocates invoices to correct GL accounts and cost centres
• Raises PO’s (where required)
• Follows up on incomplete or incorrect documentation
• Identifies duplicate invoices and / or potential fraud risks

Payments Processing

• Prepares payment runs in line with approved payment terms and cash flow
• Loads payments on the ERP / accounting system
• Ensures that the correct approvals are in place prior to release of payments
• Processes EFT / cheque / other payments
• Allocates supplier payments accurately
• Sends remittance advices to suppliers
• Resolves supplier payment queries promptly                         

Supplier Account Management and Reconciliations

• Reconciles supplier statements monthly
• Reconciles sundry creditor accounts
• Follows up and resolves reconciling items within agreed timelines
• Maintains and updates supplier master data (bank details, contact details)
• Prepares and submits month-end reconciliations for approval
• Compiles and reviews creditors ageing reports

Compliance, Controls and Risk Management

• Adheres to internal financial policies and procedures
• Maintains and adheres to the approved segregation of duties
• Maintains proper documentation for audit purposes
• Monitors VAT compliance on all purchases
• Identifies and escalates risks (duplicate payments, fraud indicators)
• Monitors SLA compliance with key suppliers

Reporting, Administration and Continuous Improvement

• Maintains accurate electronic and manual filing systems
• Submits remittances and proof of payments
• Assists with accruals and month-end close-out processes
• Provides schedules for audits
• Identifies opportunities for cost savings and supplier discounts
• Supports the Supervisor with ad-hoc reporting