Afrirent Holdings (Pty) Ltd is looking for a Senior Bids Administrator to support the bid strategy by searching for new business opportunities, coordinating the receipt of all internal and external bid / tender inputs, conducting comprehensive quality assurance in the compilation of high-quality bids / tenders / proposals for approval and timeous submission.

Business Development

• Conducts research to identify new business opportunities using multiple search engines and sources
• Submits viable options and opportunities for review and approval
• Attends tender briefing / clarification presentations and meetings
• Actions pre- and post-tender briefing preparation work / activities

Tenders and Bids Administration and Quality Assurance

• Distributes pre-qualified opportunities to the relevant departments and stakeholders
• Prepares documentation and templates for tender submissions
• Coordinates the tender timelines and deliverables per individual tender item
• Liaises with internal stakeholders to coordinate the receipt of all relevant and required information
• Conducts comprehensive quality assurance processes and reviews the accuracy and completeness of tender documentation in line with mandatory
• requirements
• Converts customer documents into required formats for tender submissions
• Communicates with partner organisations to obtain required information and documentation
• Liaises with clients / service providers to obtain clarification / additional information to enhance / finalise submissions
• Prepares final tender submissions for approval and submission in accordance with client stipulations
• Drafts resolutions, cover letters, executive summaries and functional responses as required
• Coordinates the couriering of tender documents and submissions safely and timeously through approved courier services
• Handles and resolves internal and external client queries and escalates when needed
• Coordinates the approval tender extensions
• Tracks and reports on the status of the tender submissions
• Updates the database to track submissions
• Provides feedback on successful / unsuccessful projects
• Monitors and maintains bid stationery levels

Governance, Compliance and Reporting

• Maintains all required standards and compliance in the compilation and submission of bids and tenders
• Complies with all legislative requirements in respect of tenders and negotiations
• Compiles and submits tender submission and bid progress feedback reports
• Completes supplier database registrations and updates compliance documents on suppliers’ websites

Mentoring and Coaching of Interns

• Provides guidance and training to Interns and Bid Administrators
• Reviews the quality and delivery of all work submitted and provides qualitative constructive feedback